ALA Policy Manual

Policy Manual, Intellectual Freedom

TABLE OF CONTENTS

Chapter 1 Organizational Policies. 8

1.1 Introduction. 8

1.2 Policy Monitoring Committee. 8

Chapter 2 ALA Mission and Vision. 8

2.1 Introduction. 8

2.2 Mission. 9

2.3 Vision. 9

Chapter 3 Membership. 9

3.1 Introduction. 9

3.2 Membership Types. 9

3.3 Honorary ALA Membership. 10

3.4 Membership Dues. 10

3.5 Membership: Suspension of 10

Chapter 4 Officers and Governance. 10

4.1 Introduction. 10

4.2 Officers. 11

4.2.1 ALA President 11

4.2.2 ALA President-Elect 11

4.2.3 ALA Treasurer 11

4.2.4 ALA Executive Director 12

4.2.5 Professional Advisors. 12

4.3 ALA Units. 13

4.3.1 Assemblies. 13

4.3.2 Commissions. 13

4.3.3 Membership Initiative Groups (MIGs) 13

4.3.4 Offices. 14

4.3.5 Task Forces. 14

4.4 Establishing a New Unit of ALA. 15

4.5 Open Activities. 15

4.6 Adoption of Guidelines and Standards. 15

4.7 Bylaws and Policy Compliance. 15

Chapter 5 Executive Board. 16

5.1 Introduction. 16

5.2 Relationship Between Executive Board and Council 16

5.3 Composition. 16

5.4 Election. 17

5.5 Vacancies. 17

5.6 Executive Board Sessions. 17

5.7 Conflict of Interest 17

Chapter 6 ALA Council 18

6.1 Introduction. 18

6.2 Composition. 18

6.2.1 National Associations of Librarians of Color (NALCo) 18

6.3 Motions for Council Action. 18

6.4 Reporting the Implementation of Council Actions and Resolutions. 19

6.5 Policies on Council Procedures. 19

6.5.1 Attendance. 19

6.5.2 Advance Distribution of Council Agenda and Other Documents. 19

6.5.3 Reports. 19

6.5.4 Reports of Divisions. 19

6.5.5 Reporting of Council Votes. 19

6.5.6 Revisions to Council Minutes. 19

6.6 Council Sessions. 20

6.6.1 Special Council Sessions. 20

6.7 Caucuses. 20

Chapter 7 Conferences, Events, and Meetings. 20

7.1 Conferences and Events Policies. 20

7.1.1 ALA Codes of Conduct 20

7.1.2 Carbon Neutrality. 20

7.1.3 Finances and Fees. 21

7.1.4 Services and Rooms for Non-ALA Groups. 21

7.1.5 Non-Smoking. 21

7.1.6 Media Access to Information. 21

7.2 ALA Annual Conference Policies. 21

7.2.1 Location. 22

7.2.2 Impact on Chapter Conferences. 22

7.2.3 Placement Service. 22

7.2.4 Registration Requirements. 22

7.2.5 Conference Program Planning. 23

7.2.6 Conference Planning Calendar 23

7.3 Conference and Event Contracts. 23

7.3.1 Non-Discrimination. 23

7.3.2 Equal Employment Practices. 24

7.3.3 Accommodation Arrangements. 24

7.3.4 Safety in Conference Hotels. 24

7.4 Meeting Policies. 24

7.4.1 Meetings. 25

7.4.2 Prayer in ALA Meetings. 25

7.4.3 Distribution of Materials at ALA Council and Membership Meetings. 25

7.4.4 Open Meetings. 25

7.4.5 Meetings Outside of ALA Conferences. 25

7.5 Membership Meetings. 26

7.6 Exhibits/Exhibitors. 27

7.6.1 Rules and Regulations for Exhibits/Exhibitors. 27

7.6.2 Admissions to Exhibits. 27

7.6.3 Exhibit Space for Professional Groups. 27

Chapter 8 Committees. 27

8.1 Introduction. 27

8.2 Definition and Establishment of Committees. 27

8.2.1 Standing Committees. 28

8.2.2 Special Committees. 28

8.2.3 Interdivisional or Joint Committees. 28

8.3 Standing Committee Appointments. 28

8.3.1 Committee on Appointments. 29

8.3.2 Committee on Committees. 29

8.3.3 Committee Terms. 29

8.4 Subcommittees. 30

8.5 Committee Associates. 30

8.6 Membership Service Policy. 30

8.6.1 Service Requirements. 30

8.6.2 Service Participation. 30

8.6.3 Absences. 31

8.6.4 Reporting. 31

Chapter 9 Divisions. 31

9.1 Introduction. 31

9.2 Division Membership. 33

9.3 Purpose, Implementation, and Review Process. 33

9.4 Use of ALA Services. 34

9.5 Financial 35

9.6 Publishing Activities. 37

9.7 Personnel 38

9.8 Division National Conferences, Pre-conferences, and Related Activities. 39

9.9 Conference Programming. 39

9.10 Sections. 39

9.10.1 Forums. 39

9.11 Discussion Groups. 40

9.12 Interest Groups. 40

9.13 Special Projects of Divisions. 40

9.14 Adoption of Standards of ALA Divisions. 40

9.15 Planning. 40

Chapter 10 Round Tables. 41

10.1 Introduction. 41

10.2 Membership of Round Tables in ALA. 41

10.3 Role of Round Tables in ALA. 42

10.4 Policy Functions. 42

10.5 Finances. 42

10.6 ALA Services to Round Tables. 42

10.7 Round Table Services to ALA. 43

Chapter 11 Chapters. 43

11.1 Introduction. 43

11.2 ALA Chapter Eligibility and Application. 43

11.3 ALA Responsibilities to Chapters. 44

11.4 Effect of Unpaid Dues on Chapter Status. 44

Chapter 12 External Relationships. 44

12.1 Introduction. 44

12.2 Relationship Categories. 45

12.2.1 Affiliates. 45

12.2.2 Related Organizations. 45

12.2.3 Formal Relationships. 46

12.2.4 Informal Relationships. 46

12.3 Corporate Sponsorships. 47

12.4 Limitations. 47

12.4.1 Relationships with Organizations Violating Human Rights. 47

Chapter 13 Finances. 47

13.1 Management of ALA Funds. 47

13.1.1 Conflict of Interest 48

13.1.2 Short-Term Investments. 48

13.1.3 Property Transactions: Authorization to Sell Real Estate. 48

13.1.4 Authorization to Overspend Budgeted Funds. 48

13.1.5 Authority to Borrow Money. 48

13.1.6 Limitations on ALA Funding of Divisions. 48

13.2 ALA Presidential Budget 49

13.2.1 Expenses of the ALA President 49

13.2.2 Released Time for the ALA President 49

13.3 Council Receipt of ALA Budget 49

13.4 Long-Term Investment Funds. 49

13.4.1 Long-Term Investment Funds: Use, Withdrawal, and Repayment 49

13.4.2 Endowment Funds: Combining. 51

13.4.3 Unrestricted Bequests. 51

Chapter 14: Elections. 51

14.1 Candidates. 51

14.1.1 Nomination. 51

14.1.2 Requirements. 52

14.1.3 Presentation. 52

14.1.4 Petitions. 52

14.2 Official Ballot 52

14.3 Voting. 52

14.3.1 Voting Mechanisms. 52

14.3.2 Election Results. 53

Chapter 15 ALA Publications. 53

15.1 Introduction. 53

15.2 Inclusive Language. 54

15.3 Responsibility. 54

15.3.1 Reproduction. 54

15.3.2 Archiving. 54

15.4 Content Generation. 54

15.4.1 Monographs / Series. 55

15.4.2 Journals / Magazines / Serials. 55

Chapter 16 Resolutions. 55

16.1 Preparation. 55

16.1.1 Content 56

16.1.2 Process. 57

16.2 Special Routing. 57

16.2.1 Fiscal Implications. 57

16.2.2 Memorials, Tributes, and Testimonials. 58

Chapter 17: Awards, Grants, and Scholarships. 59

17.1 Introduction. 59

17.2 Number and Amount of Awards. 59

17.2.1 Grants. 59

17.2.2 Recognition. 60

17.2.3 Scholarships. 60

17.2.4 Conference Sponsorships. 60

17.2.5 Establishing New Awards. 60

17.2.6 Award Termination or Suspension. 60

17.3 ALA Awards Committee. 61

Chapter 18 Amending ALA Governance Documents. 61

18.1 Amendments to the ALA Charter of 1879 (Revised 1942) 61

18.2 Amendments to the ALA Bylaws. 61

18.2.1 Notice of Amendments to ALA Bylaws. 62

18.2.2 Editorial Updates. 62

18.3 Amendments to the ALA Policy Manual 62

18.3.1 Editorial Updates. 62

Chapter 19 Dissolution. 62

19.1 Introduction. 62